Introduction and Who We Are
Asosiasi.ai connects professionals worldwide through various events, webinars, and publishes relevant content within the AI industry. We are an association based in Indonesia, and our internationally respected brands help people work more efficiently, make better decisions, and expand their reach across various specialist markets.

Data and information are at the core of what asosiasi.ai does, and we take data privacy seriously. We value our relationships with customers, clients, visitors, sponsors, event participants, suppliers, members, and partners, and the trust they place in us to safeguard their personal information.

Asosiasi.ai Data Controller
This Privacy Policy explains how members of asosiasi.ai collect, use, and protect personal information across our platforms. References to “we,” “us,” or “our” refer to the relevant Asosiasi.ai Data Controller processing your personal information.

Within the structure of asosiasi.ai, there are various products, events, and services focused on specific sectors. Typically, when we interact with you, we do so through one of our events, products, or activities, including various collaborations with our partners. The legal entity of asosiasi.ai responsible for personal data (referred to as the Asosiasi.ai Data Controller in this Privacy Policy) will be the legal entity displayed on booking forms, websites, contracts, or invoices.

To update your personal information or marketing preferences, contact our team: sekretariat@asosiasi.ai

For any questions or complaints regarding data privacy, you can contact asosiasi.ai through our Online Privacy Form.

Scope and International Variations
Asosiasi.ai operates in Indonesia, which has data protection laws (RUU PDP). This Privacy Policy applies to all activities and events of asosiasi.ai worldwide unless specific country requirements supplement it.

What We Collect
This section informs you about the personal information we may collect when you use and visit our events, products, registrations, and services, as well as other personal information we may receive from other sources.

In this Privacy Policy, personal information refers to the types of personal data that may be collected and used, including:

• Contact details, such as name, email address, postal address, and phone number
• Educational, citizenship, and professional information
• Username and password
• Payment information, such as credit or debit card numbers or bank account details
• Comments, feedback, posts, and other content submitted, including survey information
• Interests and communication preferences, including marketing permissions where applicable
• Location information as provided through mobile applications
• Identity verification information such as passport details to comply with legal obligations in certain countries and to provide visa invitation letters if requested
• Website usage and communication information, such as correspondence and details of website and service usage obtained through cookies or other tracking technologies.

This personal information relates to the following categories of individuals:

• Prospects, customer contacts, customers, members, and users in connection with our activities, events, services, and products;
• Visitors, sponsors, event participants, and speakers at our events;
• Professionals featured in digital and print products such as senior executive details available through intelligence products, research, publications;
• Authors, editors, and reviewers in connection with our publications;
• Service provider contacts and business partners.

Sensitive Personal Information
If we collect or store sensitive personal information, such as information related to health, beliefs, or political affiliations, we will usually seek your explicit consent. However, there are limited situations where this may not happen, such as if you experience an accident. If this occurs, we will ensure that your privacy rights are protected.

Children’s Personal Information
Our activities, events, services, and products are directed toward business professionals. Our activities, events, services, and products are not intended for children under the age of sixteen. We do not knowingly collect personal information from users in this age group and reserve the right to delete such information if we become aware that we have collected it.

How and Why Personal Information is Used
This section explains how and why we use personal information.

For Event, Activity, Webinar, and Exhibition Management
If you participate in any of our events or activities as a speaker, sponsor, exhibitor, or participant, your personal information will be used in connection with the event’s operation and to handle payments.

We will also use your personal information to manage databases that allow us to assess your quality as a speaker or sponsor/exhibitor, promote events, and encourage further engagement in our events.

Additionally, photos and videos may be taken at our events featuring participants, speakers, sponsors, or exhibitors. If we have taken photos and videos at our events featuring you, as permitted by applicable data protection laws, these photos and videos may be used for promotional purposes.

For Marketing
The relevant Asosiasi.ai Data Controller may use your personal information to send newsletters, offers, or other marketing emails that keep you informed about news, events, and products that may interest you. Depending on the nature of your interaction with us and the applicable data protection laws, you may have actively given us consent (i.e., opted in) or we may rely on implied consent or legitimate interest to market to you.

How We Protect Personal Information
We recognize the importance of protecting and managing personal information. Any personal information provided will be treated with great care and security. This section outlines some of the security measures in place.

We use various physical and technical measures to maintain the security of personal information and prevent unauthorized access, use, or disclosure. Electronic data and databases are stored on secure computer systems with controls over access to information using physical and electronic means.

International Transfer of Personal Information
Due to the international nature of our business, personal information may be accessed by colleagues and third-party service providers from locations around the world where data protection laws may not be as comprehensive as those in regions such as the European Union. We implement appropriate safeguards to ensure that your personal information remains well-protected and is treated in accordance with this policy.

Cookies
Cookies are small text files containing a unique identifier automatically placed on a user’s computer or other devices when they visit a website. For more information, please visit our Cookie Policy link at the bottom of the website.

Third-Party Links
This website may contain links to other websites. We are not responsible for the privacy practices of these websites and accept no liability regarding their content. We recommend that you review the privacy policies of each third-party website linked from this website to determine how your personal information will be used.

With Whom Personal Information is Shared
To provide you with activities, events, services, and products, your information may be shared for certain reasons. This section explains how and why personal data is shared.

How Long Information is Retained
We will only retain personal information for as long as necessary and as permitted by applicable law.

Your Rights
You have the right to access, update, or delete your personal information. You also have the right to object to data processing under certain conditions. To understand the rights you have, use the link for the country where the Asosiasi.ai Data Controller you are dealing with is located.

Contacting Us
For any questions about this Privacy Policy or the use of your information, you can contact us at sekretariat@asosiasi.ai.

Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Changes will be announced on this site. This Privacy Policy was last updated on 16/08/2024.